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VOL. 132 | NO. 90 | Friday, May 5, 2017

Moving Enterprise Email Up to the Cloud

BY PATRICK TAMBURRINO, Special to The Daily News

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Even in today’s world of texting and social media messaging, email is still an integral part of keeping in touch with clients, customers and co-workers. As a business owner, hosting your own email can be costly and managing storage can be a challenge for your I.T. team. 

You probably have at least one employee who is an email hoarder who can push the storage limits of your current setup; or perhaps your team regularly gets large attachments that hog storage.

The good news is that in-house email systems such as Microsoft Exchange aren’t the only options for your business email systems anymore. Although email client options are practically limitless, you must first determine if you want to use a cloud-based email system or keep your email in-house. 

Cloud what?

No, we’re not talking about sending your emails up into the rain clouds. Cloud computing refers to storing data on remote servers, as well as a pay-as-you-go pricing model. Oftentimes these servers can be spread throughout the globe, and the data that is stored on them is internet-accessible from practically any device.

Pros and Cons

You may be thinking that your current email system is working great and aren’t yet sold on changing. Here are few things to consider when thinking about moving data from an in-house server to the cloud: 

Cost Reduction: With cloud computing, you no longer have to purchase and maintain in-house servers and fiddle with those pesky backups. This can save your company significant investment in time and dollars. 

Increased Storage: You can set your own limits with a cloud system. If you find you need to increase space, it’s easy to do with a quick email or call to your cloud vendor. 

Security Woes: When cloud computing first came around, many people were concerned with security issues since their data was being shipped to larger server centers. This may still be a concern if your business is dealing with sensitive information – for example, medical records – but for the most part if you do your research and choose a reputable cloud computing host, your emails should remain safe and secure. It’s always a good idea to reference Google Cloud Platform Security as well. 

Making the Switch: Change is hard for everyone and one of the reasons why companies stick with antiquated systems. Luckily, when switching from server email to cloud email, you and your employees shouldn’t notice too much of a difference. You’ll be able to stick with your same email client and many of the benefits that the cloud offers. 

The best thing you can do when considering changes to your email system is to consult your I.T. department. And be sure to do your research to make sure that the email client and cloud service meets all the needs for your business. 

Patrick Tamburrino, the president of IT strategy, support and management firm tamburrino inc. can be reached at patrick@tamburrino.com.

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